What syncs between Katana and Staci Americas (AMWare)
The table below shows each data type and how it moves between Katana and Staci Americas (AMWare).
Data | Direction | Status |
Orders | Two-way | Available |
Products | Staci Americas (AMWare) → Katana | Available |
Inbound stock transfers | Staci Americas (AMWare) → Katana | Available |
Inventory sync | Staci Americas (AMWare) → Katana | Available |
Locations and mapping
After you connect from Katana's Integrations page and Staci Americas (AMWare) approves the connection, the configuration screen opens on the Location tab. Each Staci Americas (AMWare) warehouse maps to its own dedicated Katana location.
Not mapped: the warehouse has never been mapped. Click Add to Katana to create its location.
Unlink: pauses a mapped warehouse. Its status then shows Unlinked.
Relink: resumes syncing for an unlinked warehouse.
Only mapped warehouses sync.
Products sync
Product mapping creates a required link between each Staci Americas (AMWare) product and a Katana item. Products are matched by SKU:
When a SKU matches an existing Katana product, the two are linked.
When a SKU is unknown, Katana creates the product when it is needed.
You can match SKUs directly (1:1) or through SKU aliases.
Kits and bundles become Katana products. Add a BOM of components to them in Katana. A kit order line stays a single row on the sales order.
SKU aliases
A SKU alias connects a Staci Americas (AMWare) SKU to a different Katana SKU. Use aliases when the two systems use different SKUs for the same item. Upload your SKU alias mapping before you import products, so the mismatched SKUs are linked instead of creating new products.
Orders sync
Orders import from Staci Americas (AMWare) once they reach your configured import-from status. The default is the "Open" state.
Imported orders keep updating automatically through every later status change.
Each order becomes one Katana sales order, with one row per order line. The order source is the integration name.
Each shipped package becomes a Katana fulfillment with its carrier and tracking number. Multi-package shipments create one fulfillment per package. Together, these fulfillments never exceed the ordered quantities.
A canceled Staci Americas (AMWare) order is deleted in Katana only if the sales order is still open.
Orders also flow from Katana to Staci Americas (AMWare):
A Katana sales order is pushed as an outbound order when it reaches the Ready for fulfillment status. Its progress then tracks back into Katana.
Canceling the Katana sales order does not cancel the pushed order.
Changes you make in Katana after the push do not update the pushed order.
Inventory sync
Stock numbers from Staci Americas (AMWare) appear in Katana as read-only External inventory at each warehouse's mapped location. The number shown is the on-hand quantity.
Reconciliation compares Katana's in-stock quantity against the Staci Americas (AMWare) on-hand quantity. It runs on a schedule or on demand. When the numbers differ, it creates stock adjustments for the difference, so Katana's stock matches the warehouse. Katana never pushes inventory changes to Staci Americas (AMWare).
Inbound shipments
Each Staci Americas (AMWare) inbound shipment becomes one Katana stock transfer. The transfer number is the PO number when one is present; otherwise it is the inbound ID.
Destination: the Katana location mapped to the inbound's warehouse. This is the location that receives the stock.
Origin: the location assigned for each destination warehouse. It must be mapped.
The stock transfer follows the inbound's status, and received quantities update the transfer.
Katana stock transfers move from in transit to received. A partial receipt shows as updated expected and received quantities until the shipment is fully received.
A canceled inbound deletes its stock transfer.
What does not sync
Products and stock changes are never pushed from Katana to Staci Americas (AMWare).
Changes made to a Katana sales order after it is pushed do not update the Staci Americas (AMWare) order.
Canceling a Katana sales order does not cancel the pushed order.
Returns and RMAs.
Serial-number tracking. Lot and batch data appears read-only where Staci Americas (AMWare) provides it.
Disconnecting
To disconnect, open the Staci Americas (AMWare) tile on Katana's Integrations page. Once disconnected, syncing stops: no new orders, fulfillments, inventory, or inbound updates arrive, and no sales orders are pushed. Records already imported into Katana stay in your account, including sales orders, products, fulfillments, and stock transfers.