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Connect Flowspace to Katana

Send Katana sales orders to Flowspace and import its orders, tracking, stock levels, and inbound shipments.

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Written by Argo Ohvril

What the Katana–Flowspace integration does

Flowspace is a software-driven fulfillment and logistics platform that centralizes order management, inventory management, warehouse operations, and network optimization.

By connecting Katana with Flowspace, you can:

  • Import orders as sales orders: Flowspace orders become Katana sales orders and keep updating as their status changes.

  • Send sales orders to Flowspace: A Katana sales order is pushed to Flowspace for fulfillment when it reaches Ready for fulfillment.

  • Cancel pushed orders from Katana: Cancelling a pushed Katana sales order also cancels the matching Flowspace order.

  • Track fulfillments: Each shipped package becomes a Katana fulfillment with carrier and tracking details.

  • Import products by SKU: Matching SKUs link to existing Katana products, and SKU aliases bridge SKUs that differ.

  • See Flowspace stock levels: Flowspace stock shows as read-only external inventory at each mapped Katana location.

  • Turn inbound shipments into stock transfers: Each Flowspace inbound shipment becomes a Katana stock transfer that updates as it is received.

sync diagram showing Katana and Flowspace side by side: arrows from Flowspace to Katana for orders, fulfillments with tracking, products, read-only stock levels, and inbound shipments as stock transfers; arrows from Katana to Flowspace for sales orders at Ready for fulfillment and order cancellations

Before you start

  • An active Flowspace account.

  • Your Flowspace API Key, which you get by contacting your Flowspace representative to set up API access.

  • A Katana account with permission to manage integrations.

Connect Flowspace to Katana

  1. In Katana, open the Integrations page and find the Flowspace tile.

  2. Click Connect.

  3. Enter your API Key in the connection form and confirm.

    the Katana Flowspace connection form with a single API Key input field and the confirm button

  4. Once Flowspace has approved the connection, the configuration screen opens on the Location tab. The integration status shows Connected with Sync inactive, and an Activate sync button appears in the header. Map each Flowspace warehouse to a Katana location — click Add to Katana to create a dedicated location for a warehouse.

    the Location tab of the Flowspace configuration screen listing Flowspace warehouses with their mapping status (Not mapped, mapped Katana location) and the Add to Katana button, with Connected and Sync inactive status and the Activate sync button in the header

  5. Click Activate sync to start syncing data with Flowspace. Nothing syncs before you do this.

How your daily workflow looks

  1. When a Katana sales order reaches Ready for fulfillment, Katana sends it to Flowspace.

  2. Flowspace fulfills and ships the order.

  3. Orders and their fulfillments, with carrier and tracking details, land in Katana and keep updating as their status changes.

  4. Flowspace inbound shipments appear in Katana as stock transfers and update as stock is received.

  5. Flowspace stock levels update in Katana as read-only external inventory at each mapped location.

  6. You plan purchasing and production in Katana based on this up-to-date picture.

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