What syncs between Katana and Luxroutage LRI
The table below summarizes how each type of data moves between Katana and Luxroutage LRI.
Data | Direction | Status |
Orders | Two-way | Available |
Products | Luxroutage LRI → Katana | Available |
Inbound stock transfers | Luxroutage LRI → Katana | Available |
Inventory sync | Luxroutage LRI → Katana | Available |
Locations and mapping
After Luxroutage approves the connection, the configuration screen opens on the Location tab. Each Luxroutage LRI warehouse maps 1:1 to its own dedicated Katana location. Click Add to Katana to create that location automatically.
Not mapped: the warehouse has never been mapped. Use Add to Katana to create its location.
Unlinked: you paused a mapped warehouse with Unlink. Click Relink to resume syncing it.
Only mapped warehouses sync. Nothing syncs until you click Activate sync in the header.
Products sync
Product mapping creates a required link between each Luxroutage LRI product and a Katana item. Products are imported by SKU:
When a SKU matches an existing Katana product, the two are linked.
When a SKU is unknown, Katana creates the product just-in-time.
You can choose how SKUs are matched: direct 1:1, or through SKU aliases.
Kits and bundles become Katana products. Add a bill of materials (BOM) with the components in Katana. A kit order line stays a single sales order row.
SKU aliases
A SKU alias links a Luxroutage LRI SKU to a different Katana SKU. Use aliases when the same item has different SKUs in the two systems. Upload your SKU alias mapping before importing products. Otherwise, mismatched SKUs create new Katana products instead of matching your existing ones.
Orders sync
Orders from Luxroutage LRI
Orders import once they reach the configured import-from status (by default, the "Open" state). After that, they keep updating automatically through every later status change.
Each order becomes one Katana sales order, with one row per order line. The order source is Luxroutage LRI.
Each shipped package becomes a Katana fulfillment with its carrier and tracking number. Multi-package shipments create one fulfillment per package, and together they never exceed the ordered quantities.
A canceled Luxroutage LRI order is deleted in Katana only if the Katana order is still open.
Orders from Katana
A Katana sales order is pushed to Luxroutage LRI as an outbound order when it reaches the Ready for fulfillment status. Katana then tracks its progress the same way as imported orders. Keep in mind:
Changes you make in Katana after the push do not update the Luxroutage LRI order.
Canceling the Katana sales order does not cancel the Luxroutage LRI order.
Inventory sync
Luxroutage LRI's stock numbers appear in Katana as read-only External inventory at each warehouse's mapped location. The number shown is the warehouse's on-hand quantity.
Reconciliation compares Katana's in-stock quantity with Luxroutage LRI's on-hand quantity. It runs on a schedule or on demand, and creates stock adjustments for any differences. This keeps the stock that Katana uses for planning aligned with what is physically in the warehouse. Katana never pushes inventory changes to Luxroutage LRI.
Inbound shipments
Each Luxroutage LRI inbound shipment becomes one Katana stock transfer. The transfer number is the PO number when one exists, otherwise the inbound ID.
Destination: the Katana location mapped to the inbound's warehouse. This is where the stock is received.
Origin: the location you assign for each destination warehouse. It must be mapped.
Stock transfers follow the inbound's status, and received quantities update the transfer. Katana stock transfers move straight from in transit to received. Partial receipts therefore show as updated expected and received quantities until the shipment is fully received. A canceled inbound deletes its stock transfer.
What does not sync
Products and stock changes from Katana to Luxroutage LRI.
Katana-side changes to an order after it has been pushed to Luxroutage LRI.
Canceling a pushed order: canceling it in Katana does not cancel it in Luxroutage LRI.
Returns and RMAs.
Serial-number tracking. Lot and batch data is shown read-only where Luxroutage LRI provides it.
Disconnecting
To disconnect, go to Katana's Integrations page, open the Luxroutage LRI integration, and disconnect it. Syncing stops right away for orders, fulfillments, products, inventory, and inbound shipments. Records already brought into Katana stay in Katana after you disconnect, including sales orders, fulfillments, products, stock transfers, and stock adjustments.