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Connect Ongoing WMS to Katana

Push sales orders to Ongoing WMS for fulfillment and import its orders, products, stock and inbound shipments.

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Written by Argo Ohvril

What the Katana–Ongoing WMS integration does

Ongoing WMS is a cloud-based warehouse management system for logistics-intensive companies, including 3PLs and businesses that run their own warehouses. It handles operations such as scanning, picking, stock-taking, and inventory management.

By connecting Katana with Ongoing WMS, you can:

  • Import orders as sales orders: Ongoing WMS orders become Katana sales orders. Shipped packages are added as fulfillments with carrier and tracking details.

  • Send sales orders to Ongoing WMS for fulfillment: When a Katana sales order reaches Ready for fulfillment, Katana sends it to Ongoing WMS as an outbound order.

  • Import products by SKU: Products match existing Katana products by SKU, and SKU aliases bridge SKUs that don't match.

  • See stock levels at mapped locations: Ongoing WMS stock appears in Katana as read-only external inventory at each mapped location.

  • Turn inbound shipments into stock transfers: Each Ongoing WMS inbound shipment becomes a Katana stock transfer that tracks receiving.

sync diagram showing Katana and Ongoing WMS side by side. An arrow from Katana to Ongoing WMS is labeled 'Sales orders (at Ready for fulfillment)'. Arrows from Ongoing WMS to Katana are labeled 'Orders and fulfillments with tracking', 'Products by SKU', 'Stock levels (read-only)', and 'Inbound shipments → stock transfers'.

Before you start

  • An active Ongoing WMS account with access to Administration → API for goods owners.

  • The credentials the Katana connection form asks for:

    • Username

    • Password

    • Goods Owner ID

    • Warehouse

  • A Katana account with permission to manage integrations.

Connect Ongoing WMS to Katana

  1. In Katana, open the Integrations page and find the Ongoing WMS tile.

  2. Click Connect.

  3. Enter the information the connection form asks for, then confirm:

    • Username

    • Password

    • Goods Owner ID

    • Warehouse

    the Katana connection form for Ongoing WMS, showing four input fields labeled Username, Password, Goods Owner ID, and Warehouse, with a confirm button at the bottom

  4. After Ongoing WMS approves the connection, several things happen:

    • The configuration screen opens on the Location tab.

    • The integration status shows Connected with Sync inactive.

    • An Activate sync button appears in the header.

    On the Location tab, map each Ongoing WMS warehouse to its own Katana location. You can choose an existing location, or use Add to Katana to create a new one.

    the Ongoing WMS configuration screen in Katana open on the Location tab. The status reads 'Connected' and 'Sync inactive', and an 'Activate sync' button appears in the header. Below is a list of Ongoing WMS warehouses, each with a Katana location selector and an 'Add to Katana' option.

  5. Click Activate sync to start syncing data with Ongoing WMS. Nothing syncs until you do this.

How your daily workflow looks

  1. You move a Katana sales order to Ready for fulfillment, and Katana sends it to Ongoing WMS as an outbound order.

  2. Ongoing WMS picks, packs, and ships the order. Orders created directly in Ongoing WMS are imported into Katana as sales orders.

  3. Order status changes and shipped packages appear in Katana, including fulfillments with carrier and tracking details.

  4. Inbound shipments in Ongoing WMS become Katana stock transfers that update as goods are received.

  5. Stock levels from Ongoing WMS update as external inventory at your mapped Katana locations.

  6. You plan purchasing and production in Katana using this up-to-date data.

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