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Connect OrderFlow to Katana

Map OrderFlow warehouses to Katana locations, import products by SKU, and track inbound shipments as stock transfers.

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Written by Argo Ohvril

What the Katana–OrderFlow integration does

OrderFlow WMS is a web-based warehouse management and fulfilment platform for inventory, goods-in, putaway, picking, packing, despatch and related warehouse operations. It is available as a managed cloud service or as self-hosted software.

By connecting Katana with OrderFlow, you can:

  • Map warehouses to locations: Each OrderFlow warehouse is linked to its own dedicated Katana location, and only mapped warehouses sync.

  • Import products by SKU: Existing Katana products are matched by SKU, unknown SKUs are created automatically, and SKU aliases connect mismatched SKUs.

  • See read-only stock levels: OrderFlow stock appears as External inventory at each warehouse's mapped Katana location.

  • Track inbound shipments as stock transfers: Each OrderFlow inbound shipment becomes a Katana stock transfer that updates as goods are received.

sync diagram showing data flowing one way from OrderFlow to Katana: OrderFlow warehouses mapped to Katana locations, products imported by SKU, on-hand stock levels shown as read-only External inventory, and inbound shipments becoming Katana stock transfers

Before you start

  • An active OrderFlow account.

  • The details the connection form asks for: your OrderFlow Base URL, Username, Password and Organisation. Your OrderFlow representative can provide the username, password and organisation.

  • A Katana account with permission to manage integrations.

Connect OrderFlow to Katana

  1. In Katana, open the Integrations page and find the OrderFlow tile.

  2. Click Connect.

  3. In the connection form, enter your Base URL, Username, Password and Organisation, then confirm.

    the Katana OrderFlow connection form with four empty fields labeled Base URL, Username, Password and Organisation, and a confirm button

  4. Once OrderFlow has approved the connection, the configuration screen opens on the Location tab. The integration status shows Connected with Sync inactive, and an Activate sync button appears in the header. Map each OrderFlow warehouse to a Katana location. Use Add to Katana to create a dedicated location for a warehouse automatically.

    the OrderFlow configuration screen open on the Location tab, listing OrderFlow warehouses each mapped to a Katana location, with an Add to Katana option, the status Connected and Sync inactive, and an Activate sync button in the header

  5. Click Activate sync to start syncing data with OrderFlow. Nothing syncs until you do this.

How your daily workflow looks

  1. OrderFlow manages the physical stock in your mapped warehouses.

  2. New SKUs from OrderFlow are imported into Katana as products, and existing products are matched by SKU.

  3. Inbound shipments in OrderFlow appear in Katana as stock transfers into the warehouse's mapped location.

  4. As goods are received in OrderFlow, the stock transfer's received quantities and status update in Katana.

  5. OrderFlow stock levels update in Katana as read-only External inventory. Reconciliation creates stock adjustments for any differences.

  6. You plan production and purchasing in Katana using up-to-date stock figures.

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