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Connect Darwynn Fulfillment to Katana

Send Katana sales orders to Darwynn and get back tracking, read-only stock levels, and inbound stock transfers.

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Written by Argo Ohvril

What the Katana–Darwynn Fulfillment integration does

Darwynn Fulfillment is a third-party logistics and ecommerce fulfillment provider offering warehousing, inventory management, order processing, shipping, and kitting.

By connecting Katana with Darwynn Fulfillment, you can:

  • Import orders as sales orders: Darwynn Fulfillment orders become Katana sales orders, and shipped packages arrive as fulfillments with carrier and tracking.

  • Send sales orders for fulfillment: Katana sales orders are sent to Darwynn Fulfillment when they reach Ready for fulfillment, and cancelling one in Katana cancels it in Darwynn Fulfillment.

  • Import products by SKU: existing Katana products are matched by SKU, and SKU aliases bridge SKUs that differ between the two systems.

  • See stock levels: Darwynn Fulfillment stock appears as read-only inventory at each mapped Katana location.

  • Track inbound shipments: each inbound shipment becomes a Katana stock transfer that updates as stock is received.

sync diagram showing Katana and Darwynn Fulfillment side by side: an arrow from Katana to Darwynn Fulfillment labeled 'Sales orders (Ready for fulfillment) and cancellations', and arrows from Darwynn Fulfillment to Katana labeled 'Orders and fulfillments with tracking', 'Products by SKU', 'Inventory (read-only)', and 'Inbound shipments as stock transfers'

Before you start

  • An active Darwynn Fulfillment account.

  • The credentials the Katana connection form asks for: your App key and Access token. Your Darwynn account manager sets up API access and provides them.

  • A Katana account with permission to manage integrations.

Connect Darwynn Fulfillment to Katana

  1. In Katana, open the Integrations page and find the Darwynn Fulfillment tile.

  2. Click Connect.

  3. Enter your App key and Access token, then confirm.

    the Katana Darwynn Fulfillment connection form showing two empty input fields labeled 'App key' and 'Access token' and a confirm button

  4. After Darwynn Fulfillment approves the connection, the configuration screen opens on the Location tab. The integration status shows Connected with Sync inactive, and an Activate sync button appears in the header. Map each Darwynn Fulfillment warehouse to its own Katana location. Use Add to Katana to create the location.

    the Location tab of the Darwynn Fulfillment configuration screen listing Darwynn Fulfillment warehouses, each with its mapped Katana location or a 'Not mapped' status and an 'Add to Katana' button, with the status 'Connected', the 'Sync inactive' label, and the 'Activate sync' button in the header

  5. Click Activate sync to start syncing data with Darwynn Fulfillment. Nothing syncs before you do this.

How your daily workflow looks

  1. When a Katana sales order reaches Ready for fulfillment, Katana sends it to Darwynn Fulfillment.

  2. Darwynn Fulfillment picks, packs, and ships the order.

  3. Orders and their status changes appear in Katana as sales orders. Each shipped package becomes a fulfillment with carrier and tracking.

  4. Inbound shipments to Darwynn Fulfillment warehouses appear as Katana stock transfers and update as stock is received.

  5. Stock levels from Darwynn Fulfillment update as read-only inventory at your mapped Katana locations.

  6. You plan purchasing and production in Katana using this data.

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