What syncs between Katana and Deposco
The table below summarizes each data type and the direction it moves between Deposco and Katana.
Data | Direction | Status |
Orders | Two-way | Available |
Products | Deposco → Katana | Available |
Inbound stock transfers | Deposco → Katana | Available |
Inventory sync | Deposco → Katana | Available |
Locations and mapping
After Deposco approves the connection, the configuration screen opens on the Location tab. The integration shows Connected with Sync inactive. Nothing syncs until you click Activate sync in the header.
Each Deposco warehouse maps 1:1 to its own dedicated Katana location:
Add to Katana creates the Katana location for a warehouse.
A warehouse that has never been mapped shows Not mapped.
Unlink pauses a mapped warehouse, and its status shows Unlinked.
Relink resumes the warehouse.
Only mapped warehouses sync.
Products sync
Product mapping is required. It links each Deposco product to a Katana item. You choose how SKUs are matched: direct 1:1, or through SKU aliases.
Products are imported by SKU:
If a Deposco SKU matches an existing Katana product, the two are linked.
If the SKU is unknown in Katana, a new product is created when it is needed.
Deposco kits and bundles become Katana products. You can add a BOM of components to them in Katana. A kit order line stays a single row on the sales order.
SKU aliasing
A SKU alias links a Deposco SKU to a different Katana SKU. Use aliases when the same item has different SKUs in Deposco and Katana. Upload your SKU alias mapping before importing products, so items link correctly instead of creating duplicates.
Orders sync
From Deposco to Katana
Orders import once they reach the configured import-from status. The default is the Open state.
Imported orders keep updating automatically through every later status change.
Each Deposco order becomes one Katana sales order, with one row per line. The order source is Deposco.
Each shipped package becomes a Katana fulfillment with its carrier and tracking number. Multi-package shipments create one fulfillment per package. Together, these fulfillments never exceed the ordered quantities.
If an order is canceled in Deposco, it is deleted in Katana only if the Katana order is still open.
From Katana to Deposco
When a Katana sales order reaches the Ready for fulfillment status, Katana pushes it to Deposco as an outbound order. From then on, its progress in Deposco is tracked back in Katana through the import flow above.
Canceling the Katana sales order does not cancel the Deposco order.
Changes made in Katana after the push do not update the Deposco order.
Inventory sync
Deposco is the source of truth for physical stock. Deposco stock levels appear in Katana as read-only External inventory at each warehouse's mapped location. The number shown is Deposco's on-hand quantity.
Reconciliation compares Katana's in-stock quantity with Deposco's on-hand quantity. It runs on a schedule or on demand, and creates stock adjustments in Katana for any differences. Katana never pushes inventory changes to Deposco.
Inbound shipments
Each Deposco inbound shipment becomes one Katana stock transfer:
Transfer number: the PO number when there is one. Otherwise, the Deposco inbound ID.
Destination: the Katana location mapped to the inbound's warehouse.
Origin: the location assigned to that destination warehouse. This location must be mapped.
Each stock transfer follows its inbound's status, and received quantities update the transfer. Katana stock transfers move straight from in transit to received. Until an inbound is fully received, partial receipts appear as updated expected and received quantities. If an inbound is canceled in Deposco, its stock transfer is deleted.
What does not sync
Products and stock changes are never pushed from Katana to Deposco.
Changes made in Katana to a sales order after it has been pushed are not sent to Deposco.
Canceling a pushed sales order in Katana does not cancel it in Deposco.
Returns and RMAs are not synced.
Serial numbers are not tracked. Lot and batch data appears read-only where Deposco provides it.
Disconnecting
Disconnect Deposco from the Integrations page in Katana. Syncing stops right away: no further orders, fulfillments, inventory, products, or inbound shipments are imported, and no sales orders are pushed to Deposco. Records already brought into Katana stay in place, including sales orders, fulfillments, products, stock transfers, and stock adjustments.