What syncs between Katana and GoBolt
The table below summarizes each data type and the direction it moves between Katana and GoBolt.
Data | Direction | Status |
Orders | Two-way | Available |
Products | GoBolt → Katana | Available |
Inbound stock transfers | GoBolt → Katana | Available |
Inventory sync | GoBolt → Katana | Available |
Locations and mapping
After the connection is approved, the configuration screen opens on the Location tab. Each GoBolt warehouse maps 1:1 to its own dedicated Katana location. Click Add to Katana to create that location automatically.
Not mapped: This warehouse has never been mapped. Click Add to Katana to create its location.
Unlink: Pauses a mapped warehouse. Its status then shows Unlinked.
Relink: Resumes syncing for an unlinked warehouse.
Only mapped warehouses sync.
Products sync
Product mapping creates the required link between each GoBolt product and a Katana item. Products are matched by SKU. You choose how SKUs are matched: direct 1:1, or through SKU aliases.
When a GoBolt SKU matches an existing Katana product, the two are linked.
When a GoBolt SKU is unknown in Katana, a new product is created just-in-time.
Kits and bundles from GoBolt become Katana products. You can add a bill of materials (BOM) of components to them in Katana. A kit order line stays a single sales order row.
SKU aliases
A SKU alias links a GoBolt SKU to a different Katana SKU. Use aliases when the same item has different SKUs in GoBolt and Katana, so it matches your existing Katana product instead of creating a new one. Upload your SKU alias mapping before importing products.
Orders sync
Orders from GoBolt
GoBolt orders import into Katana once they reach the configured import-from status, which is the Open state by default. After import, they keep updating automatically through every later status change.
Order structure: Each GoBolt order becomes one Katana sales order, with one row per order line. The order source is GoBolt.
Fulfillments and tracking: Each shipped package becomes a Katana fulfillment with its carrier and tracking number. Multi-package shipments create one fulfillment per package. Together, these fulfillments never exceed the ordered quantities.
Cancellations: When a GoBolt order is canceled, the Katana sales order is deleted only if it is still open.
Orders from Katana to GoBolt
When a Katana sales order reaches the Ready for fulfillment status, it is pushed to GoBolt as an outbound order. From then on, its progress is tracked back into Katana through the import flow described above.
Canceling the Katana sales order does not cancel the GoBolt order.
Changes you make to the sales order in Katana after the push do not update the GoBolt order.
Inventory sync
GoBolt stock levels appear in Katana as read-only External inventory at each warehouse's mapped location. The number shown is GoBolt's on-hand quantity.
Reconciliation compares Katana's in-stock quantity against GoBolt's on-hand quantity. It runs on a schedule, or on demand. For any difference, it creates a stock adjustment so Katana reflects GoBolt's physical stock. Katana never sends inventory changes to GoBolt.
Inbound shipments
Each GoBolt inbound shipment becomes one Katana stock transfer. The transfer number is the PO number when one is present, or the inbound ID otherwise.
Destination: The Katana location mapped to the inbound's GoBolt warehouse. This location receives the stock.
Origin: The location you assign for each destination warehouse. It must be mapped.
Stock transfers follow the inbound's status, and received quantities update the transfer. If an inbound is canceled, its stock transfer is deleted.
Katana stock transfers move directly from in transit to received. Partial receiving therefore appears as updated expected and received quantities until the shipment is fully received.
What does not sync
Products and stock changes are not pushed from Katana to GoBolt.
Changes to a Katana sales order after it has been pushed to GoBolt are not sent.
Canceling a Katana sales order does not cancel the GoBolt order.
Returns and RMAs do not sync.
Serial numbers are not tracked. Lot and batch data appears read-only where GoBolt provides it.
Disconnecting
To disconnect, open the GoBolt integration from the Integrations page in Katana. Once disconnected, orders, fulfillments, inventory, and inbound shipments stop syncing between GoBolt and Katana. Records already brought into Katana remain in your account, including sales orders, products, fulfillments, stock transfers, and stock adjustments.