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Connect Linnworks to Katana

Sync Linnworks orders, products, stock, and inbound shipments with Katana, and push sales orders out for fulfillment.

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Written by Argo Ohvril

What the Katana–Linnworks integration does

Linnworks is a multichannel inventory, order-management, warehouse-management, and fulfillment platform for ecommerce businesses. It centralizes inventory, listings, orders, and fulfillment across connected marketplaces, online stores, shipping providers, and warehouses.

By connecting Katana with Linnworks, you can:

  • Import orders as sales orders: Each Linnworks order becomes a Katana sales order that keeps updating, with shipped packages added as fulfillments with carrier and tracking.

  • Send sales orders to Linnworks for fulfillment: A Katana sales order is pushed to Linnworks as an outbound order when it reaches Ready for fulfillment.

  • Import products by SKU: Existing Katana products are matched by SKU, and SKU aliases bridge mismatched SKUs.

  • See stock levels at mapped locations: Linnworks stock numbers appear as read-only external inventory at each warehouse's mapped Katana location.

  • Track inbound shipments as stock transfers: Each Linnworks inbound shipment becomes a Katana stock transfer that updates as stock is received.

sync diagram showing Katana in the center and Linnworks on one side: arrows from Linnworks to Katana labeled Orders and fulfillments, Products, Inventory (read-only), and Inbound shipments to stock transfers; one arrow from Katana to Linnworks labeled Sales orders at Ready for fulfillment

Before you start

  • An active Linnworks account.

  • A Linnworks Access Token, which the Katana connection form asks for. You get it by authorizing the connection with your Linnworks login.

  • A Katana account with permission to manage integrations.

Connect Linnworks to Katana

  1. In Katana, open the Integrations page and find the Linnworks tile.

  2. Click Connect.

  3. Enter your Access Token in the connection form and confirm.

    the Katana Linnworks connection form showing a single Access Token input field and a Connect button

  4. Once Linnworks has approved the connection, the configuration screen opens on the Location tab. The integration status shows Connected with Sync inactive, and an Activate sync button appears in the header. Map each Linnworks warehouse to its own Katana location. Use Add to Katana to create a location for a warehouse.

    the Linnworks configuration screen on the Location tab listing Linnworks warehouses, each with its mapped Katana location, status labels such as Not mapped and Unlinked, and Add to Katana, Unlink, and Relink actions; the header shows status Connected, Sync inactive, and an Activate sync button

  5. Click Activate sync to start syncing data with Linnworks. Nothing syncs until you do this.

How your daily workflow looks

  1. When a Katana sales order reaches Ready for fulfillment, Katana sends it to Linnworks.

  2. Linnworks fulfills orders and ships packages.

  3. Orders and their fulfillments, with carrier and tracking, land in Katana as sales orders and keep updating.

  4. Linnworks inbound shipments appear in Katana as stock transfers and update as stock is received.

  5. Stock levels at each mapped location update as read-only external inventory.

  6. You plan production and purchasing in Katana using this up-to-date data.

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