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Connect Warehance to Katana

Sync Warehance orders, products, read-only stock, and inbound shipments with Katana, and push orders out for fulfillment.

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Written by Argo Ohvril

What the Katana–Warehance integration does

Warehance is a warehouse management system for brands and third-party logistics providers. It covers inventory management, order processing, fulfillment, shipping integrations, and multi-warehouse management.

By connecting Katana with Warehance, you can:

  • Import orders as sales orders: Warehance orders become Katana sales orders and keep updating as their status changes, with fulfillments and tracking added as packages ship.

  • Send sales orders to Warehance for fulfillment: A Katana sales order is pushed to Warehance as an outbound order when it reaches the Ready for fulfillment status.

  • Import products by SKU: Products match existing Katana products by SKU, and SKU aliases bridge SKUs that don't match.

  • See stock levels at mapped locations: Warehance stock appears in Katana as read-only external inventory at each warehouse's mapped location.

  • Turn inbound shipments into stock transfers: Each Warehance inbound shipment becomes a Katana stock transfer that updates as stock is received.

  • Map warehouses to locations: Each Warehance warehouse syncs to its own dedicated Katana location.

sync diagram showing Katana on the left and Warehance on the right: an arrow from Katana to Warehance labeled 'Sales orders (Ready for fulfillment)', and arrows from Warehance to Katana labeled 'Orders, fulfillments and tracking', 'Products by SKU', 'Inventory (read-only)', and 'Inbound shipments → stock transfers'

Before you start

  • An active Warehance account.

  • A Warehance API Key, generated in the Warehance dashboard. If you are testing against Warehance's staging environment, you'll also tick the Staging checkbox in the connection form.

  • A Katana account with permission to manage integrations.

Connect Warehance to Katana

  1. In Katana, open the Integrations page and find the Warehance tile.

  2. Click Connect.

  3. In the connection form, paste your Warehance key into the API Key field. Tick the Staging checkbox only if you are testing with the Warehance staging environment; leave it unticked to connect to production. Click Connect to confirm.

    the Katana Warehance connection form showing an 'API Key' text field, an unchecked 'Staging' checkbox, and a 'Connect' button

  4. Once Warehance has approved the connection, the configuration screen opens on the Location tab. The integration status shows Connected with Sync inactive, and an Activate sync button appears in the header. Map each Warehance warehouse to its own Katana location. Use Add to Katana to create a new location automatically.

    the Katana Warehance configuration screen on the Location tab, listing Warehance warehouses each mapped to a Katana location with 'Add to Katana' options, the status 'Connected' and 'Sync inactive', and the 'Activate sync' button in the header

  5. Click Activate sync to start syncing data with Warehance. Nothing syncs until you do this.

How your daily workflow looks

  1. A Katana sales order reaches Ready for fulfillment and is sent to Warehance as an outbound order.

  2. Warehance picks, packs, and ships the order.

  3. Orders and their status changes land in Katana, with a fulfillment, carrier, and tracking number for each shipped package.

  4. Inbound shipments to your Warehance warehouses become Katana stock transfers and update as stock is received.

  5. Warehance stock levels update as read-only external inventory at each mapped location. Reconciliation adjusts Katana stock to match.

  6. You plan purchasing and production in Katana using up-to-date orders and stock.

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