What syncs between Katana and Skladon
The table below summarizes how data moves between Skladon and Katana.
Data | Direction | Status |
Orders | Skladon → Katana | Available |
Products | Skladon → Katana | Available |
Inbound stock transfers | Skladon → Katana | Available |
Inventory sync | Skladon → Katana | Available |
Locations and mapping
To connect, go to Katana's Integrations page, find the Skladon tile, and click Connect. Enter the Username, Password, and API Key, which you get from Skladon support. Once Skladon approves the connection, the configuration screen opens on the Location tab. Nothing syncs until you click Activate sync in the header.
Each Skladon warehouse maps to its own dedicated Katana location. Add to Katana creates that location for you.
A warehouse that was never mapped shows Not mapped.
To pause a mapped warehouse, use Unlink. Its status then shows Unlinked. Use Relink to resume it.
Only mapped warehouses sync.
Products sync
Product mapping creates a required link between each Skladon product and a Katana item. First, choose how SKUs are matched: direct 1:1 or through SKU aliases.
Products are imported by SKU:
If a Skladon SKU matches an existing Katana product, the two are linked.
If the SKU is unknown, Katana creates the product just-in-time.
Kits and bundles from Skladon become Katana products. You can add a BOM of components to them in Katana. A kit order line stays a single sales order row.
SKU aliases
An SKU alias links a Skladon SKU to a different Katana SKU. Use aliases when the same item has mismatched SKUs in the two systems. Upload your SKU alias mapping before importing products, so items link correctly instead of creating duplicates.
Orders sync
Orders flow one way, from Skladon into Katana.
Orders import once they reach the configured import-from status. The default is the "Open" state.
After import, orders update automatically through every later status change in Skladon.
Each Skladon order becomes one Katana sales order, with one row per order line. The order source is set to Skladon.
Fulfillments and tracking
Each shipped package becomes a Katana fulfillment with the carrier and tracking number. A multi-package shipment creates one fulfillment per package, so a single order can show several fulfillments. Together, they never exceed the ordered quantities.
Cancellations
An order canceled in Skladon is deleted in Katana only if the sales order is still open.
Canceling the sales order in Katana does not cancel the order in Skladon.
Inventory sync
Skladon's stock numbers appear in Katana as read-only external inventory, at each warehouse's mapped location. The figure shown is Skladon's on-hand quantity. You can't edit this stock in Katana, and Katana never sends inventory changes to Skladon.
Reconciliation compares Katana's in-stock quantity with Skladon's on-hand quantity. It runs on a schedule or on demand. Where the numbers differ, Katana creates stock adjustments to match Skladon.
Inbound shipments
Each Skladon inbound shipment becomes one Katana stock transfer. The transfer number is the PO number when one exists, or the inbound ID otherwise.
Destination: the Katana location mapped to the inbound's Skladon warehouse.
Origin: the origin location you assign for each destination warehouse. This must be mapped.
Stock transfers follow the inbound's status:
Received quantities update the transfer.
A canceled inbound deletes its stock transfer.
Katana stock transfers have two states: in transit and received. Partial receipts show as updated expected and received quantities until the shipment is fully received.
What does not sync
Sending orders from Katana to Skladon. Orders flow only from Skladon into Katana.
Sending products or stock changes from Katana to Skladon.
Returns and RMAs.
Serial-number tracking.
Editing lot or batch data. Where Skladon provides it, this data is shown read-only.
Disconnecting
To disconnect, open the Skladon tile on Katana's Integrations page. Once you disconnect, orders, fulfillments, inventory, and inbound shipments stop syncing immediately. Records already imported into Katana remain, including sales orders, fulfillments, products, stock transfers, and stock adjustments.