What syncs between Katana and Hive
The table below summarizes each data flow between Katana and Hive.
Data | Direction | Status |
Products | Hive → Katana | Available |
Inbound stock transfers | Hive → Katana | Available |
Inventory sync | Hive → Katana | Available |
Locations and mapping
After you connect Hive, the configuration screen opens on the Location tab. Each Hive warehouse maps 1:1 to its own dedicated Katana location.
Not mapped: A warehouse that has never been mapped shows this status. Click Add to Katana to create its Katana location automatically.
Unlinked: Click Unlink to pause syncing for a mapped warehouse. The warehouse then shows as Unlinked.
Relink: Click Relink to resume syncing for an Unlinked warehouse.
Only mapped warehouses sync.
Products sync
Product mapping creates a required link between each Hive product and a Katana item. You choose how SKUs are matched:
Direct 1:1: The Hive SKU matches the Katana SKU exactly.
Via SKU aliases: A Hive SKU is matched to a different Katana SKU.
Products are imported by SKU. A Hive SKU that matches an existing Katana product links to it. An unknown SKU creates a new Katana product just in time.
Kits and bundles from Hive become Katana products. You can add a BOM of components to them in Katana.
SKU aliasing
An SKU alias links a Hive SKU to a Katana SKU that is written differently. Use an alias when the same item has a different SKU in Hive than in Katana. Upload your SKU alias mapping before you import products, so mismatched SKUs link to the right Katana items instead of creating new products.
Inventory sync
Hive's stock numbers appear in Katana as read-only External inventory at each warehouse's mapped location. The number shown is Hive's On hand quantity.
Reconciliation compares Katana's in-stock quantity with Hive's on-hand quantity. It runs on a schedule, or on demand. When the two numbers differ, Katana creates stock adjustments for the difference. This keeps your Katana stock aligned with Hive's physical count.
Inbound shipments
Each Hive inbound shipment becomes one Katana stock transfer. The transfer number is the PO number when one is present. Otherwise, it is the inbound ID.
Destination: The Katana location mapped to the inbound's Hive warehouse.
Origin: The location assigned for that destination warehouse. This location must be mapped.
The stock transfer tracks the inbound's status, and received quantities update the transfer. Katana stock transfers have two states: in transit and received. If Hive receives an inbound partially, the transfer shows updated expected and received quantities until everything is received. If an inbound is canceled in Hive, its stock transfer is deleted.
What does not sync
Orders. Hive orders are not imported into Katana, and Katana sales orders are not sent to Hive.
Fulfillments, carrier details, and tracking numbers.
Products and stock changes pushed from Katana to Hive. Katana only reads from Hive.
Returns and RMAs.
Serial-number tracking. Lot and batch data is shown read-only where Hive provides it.
Disconnecting
To disconnect, go to Katana's Integrations page and open the Hive integration. After you disconnect, Katana stops syncing with Hive right away. No new inventory, product, or inbound shipment updates come in.
Records Katana already imported stay in Katana. This includes products, locations, and stock transfers.