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Restock notifications

Stay updated with restock notifications, ensuring timely reordering and stock management.

Michael De Giovanni avatar
Written by Michael De Giovanni
Updated over 2 weeks ago

Katana offers restock notifications to alert you when inventory levels are low and need reordering based on predefined safety stock levels. These notifications appear as alerts on the main menu, guiding you to the Stock screen to review and manage necessary restocks.


What they do

Restock notifications alert you when an item’s inventory level has dropped to its safety stock threshold, so you can reorder or produce more before running out.

Notifications appear on the Bell icon in your dashboard and link directly to the Stock screen, where affected items are filtered.

Screenshot showing where to find the notifications bell

How notifications are triggered

Katana uses the Calculated stock value for each item:

Calculated stock = In stock − Committed + Expected − Safety stock level

If the calculated stock for any item reaches zero, Katana creates a restock notification.


When checks happen

  • Katana automatically checks stock levels every morning at 8 AM (based on your browser’s time zone).

  • If any items meet the restock condition, you’ll see a notification in the Bell icon.


What happens when you open a notification

  1. See a list of items that need restocking, along with the number of affected items at each location.

    Screenshot showing the notifications window

  2. Click the notification to go to the Stock screen with only those negative calculated stock items displayed.

    Screenshot showing the stock screen filtered out to show only those with a negative calculated stock

  3. Use the quick action buttons to create a:

    Screenshot showing the quick buy or make options
    • manufacturing order (MO) for products, or

    • purchase order (PO) for materials.


Viewing archived notifications

Screenshot showing the archived section of notifications
  • Open the Notifications dropdown (Bell icon).

  • Click the Archived tab to review past restock alerts.


Turning notifications on/off

Screenshot showing where to turn off/on nofications
  • Open the Notifications dropdown.

  • Use the toggle button to enable or disable restock notifications.


Best practice

Regularly review your safety stock levels to ensure notifications stay relevant — especially if you expect a stockout.


Result: Restock notifications keep you ahead of potential stockouts by alerting you exactly when it’s time to act.


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