Managing production deadlines
Each Manufacturing Order (MO) has a Production Deadline, which indicates the expected completion date for the MO. You can set Production Deadlines manually or let Katana estimate the deadline based on the throughput of your workshop.
You can select the preferred method (manual or automatic) in the "Make" screen:
1. Click on "Make" screen.
2. Click on "Configure estimates" at the top corner of the "Schedule".
3. Switch the toggle button to choose the preferred method.
OFF: Set production deadlines manually
When the toggle button in the "Configure estimates" setup is switched OFF, you need to manage production deadlines for Manufacturing Orders manually.
When you create a new MO, a default production deadline (today's date + 14 days) will be assigned to the MO.
You can edit the Production Deadline for a Manufacturing Order on a MO card. Click on the MO in the "Schedule" to open the MO card, find and click on the Production Deadline field.
ON: Katana estimates production deadlines automatically
When the toggle button in the "Configure estimates" setup is switched ON, Katana will calculate the Production Deadlines for Manufacturing Orders automatically based on the set parameters. In this case, you cannot edit the Production Deadline manually for any MO.
Caution! When you switch the toggle ON (to start calculating Production Deadlines automatically), complete the setup of estimates and click "Done", Katana will overwrite your existing manual deadlines, which cannot be restored.
Katana uses the production time for each Manufacturing Order and the weekly throughput of your workshop to estimate the production deadline for MOs. Production time for a product can be set in the Production Operations on the product card.
Other parameters for calculating Production Deadlines can be set in estimates configurations window (when the toggle is switched ON):
- Weekly throughput - the total hours of production operations completed during an average week. As a guideline, the 'Last 7 days actual' indicates the actual throughput over the last 7 days (it is the sum of production times for all completed Manufacturing Orders over the last 7 days). Read more about setting the weekly throughput.
- Production timezone - the timezone for your production facilities.
Editing the weekly throughput or production timezone will trigger a recalculation of Production Deadlines. If your throughput changes (e.g. new members join the team, a team member is on a vacation), you can easily change the value in the configuration and all deadlines are recalculated.
In addition to the above inputs inserted by the user, Katana uses a number of assumptions to calculate the Production Deadline. These cannot be edited by the user (a possibility to edit these assumptions is coming soon):
- Working days are Monday, Tuesday, Wednesday, Thursday and Friday. In estimating production deadlines, Katana assumes that there are no production activities on Saturday or Sunday.
- The total weekly throughput is divided equally between working days.
- A working day ends at 6:00 pm. All unfinished manufacturing orders are pushed to the next day at that point.
- When you complete a manufacturing order, the defined production time of the order consumes the respective time from the available throughput for that day. Therefore, the production deadlines for future (e.g. tomorrow's) manufacturing orders cannot be moved to today as a result. If you complete manufacturing orders with a sum of production times that is more than the available throughput for the day, the next day's throughput will not be consumed and, some future manufacturing order might get an earlier production deadline as a result.
Production Deadlines are calculated based on the priority of Manufacturing Orders. Drag-and-drop orders to change the priority (read more about using the Schedule) and Katana will automatically recalculate Production Deadlines.
Note: We recommend using automatic Production Deadline calculations for businesses where the average production time for a Manufacturing Order can be typically measured in minutes or hours, not several days or weeks. If your production process takes longer and you are using parallel workstreams for producing the products, deadline estimations might not be accurate.