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How are products imported from Shopify to Katana?
How are products imported from Shopify to Katana?

There are three cases for how Products are imported from Shopify to Katana

Dayvid Lorbiecke avatar
Written by Dayvid Lorbiecke
Updated over a week ago

Products can be imported from Shopify to Katana in the following cases:

  • You can choose to import all your products from Shopify to Katana during the initial integration connection.

  • If you choose not to import all products, only those products will be imported to Katana during the initial connection that appears on imported Sales orders (SO). Read more

  • Later, when new Sales orders are synced from Shopify to Katana, then products on those orders are imported to Katana.

Products cannot be synced from Katana to Shopify.

Creating and matching products

Katana matches products imported from Shopify to your existing products in Katana.

  • If a match is found, no new products are created.

  • If a match is not found, a new product is created in Katana.

Note: "Custom items" on Shopify Sales Orders will be imported to Katana as products. Any custom items will not be matched between Katana and Shopify in the future. Read more

If you have multiple Locations either in Shopify or Katana, all products from all Shopify Locations will be imported to all Locations in Katana.

This is how we identify whether a product already exists in Katana:

1. Checking SKU code. SKU code in Shopify will be compared to Variant code in Katana as the primary condition to make the match. SKU codes are case-sensitive. For example, if SKU in Shopify is "code-1" and Variant code in Katana is "CODE-1", these are not considered equal and a new product variant for "code-1" is created in Katana.

2. Checking Shopify ID. If you do not use SKU codes for your products or if there is no SKU match, then we use Shopify ID to match the product. This match cannot be made at the first time you are syncing the product. When a product variant is pulled from Shopify to Katana for the first time, a Shopify ID (hidden from the user) is added to the product variant in Katana for future identification. If the same product variant is pulled in the future, Katana matches the ID.

If the imported product does not match with any existing products in Katana, then a new product is created in Katana. Katana will recognize whether the new item is a new variant of an existing product or a completely new product.

Product data from Shopify is imported to Katana product data fields as follows:




Product name

Product name




Category does not exist in Shopify, so this will be left blank in Katana.



Both Shopify and Katana support variants, the product-variants structure will match between platforms.


Unit of Measure

Unit of measure does not exist in Shopify, Katana will use pcs as a default value for Unit of Measure.


Variant Code



Safety stock level

Safety stock level does not exist in Shopify, so this will be left blank in Katana.

Sales Price

Default Sales Price

When you have chosen to import all products during initial connection, then the Default sales price for product variants in Katana is determined based on the selected tax rate settings. Read more
When new products are imported to Katana as part of imported sales orders, then the Default sales price will be left for blank for products. The Price per Unit on a SO in Katana will still match the Price of the product on Shopify SO. The first comment only applies to determining the Default sales price in Katana.



During the initial connection, you can define the cost for imported products. The initial cost of products will define the Average cost for those items in the Inventory tab. Read more

Editing or deleting a product is not synced

Editing data in either Shopify or Katana for a product that has already been imported does not reflect in the other system. Any changes to the product name, variant structure, or sales price are not synced.

Deleting products in either Katana or Shopify does not delete the product automatically in the other system.

Syncing new products when the integration is already enabled

After you have enabled the Shopify x Katana integration, new products created in Shopify or Katana are not synced to the other system automatically.

New products are imported from Shopify to Katana only if:

  1. The product is included in a SO that is synced from Shopify to Katana.

  2. The reconfiguration flow for Shopify integration is completed in Katana and you select to import all your products. Read more here.

Product import if multiple Shopify stores are connected to Katana

If you have connected more than one Shopify store to Katana, the integration works exactly in the same way for each store. Product import and matching work identically for all stores.

For example, if the same product (i.e. same SKU code) exists at multiple stores, then products will be matched (i.e. duplicates not created) in Katana if the same product has already been imported from another Shopify store.

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