Purchasing insights

Gain an analytic look into the your company's purchasing trends and have the confidence to make better decisions moving forward.

Rainar Essenson avatar
Written by Rainar Essenson
Updated over a week ago

The Purchasing Insights feature provides offers dashboards that display valuable insights into purchasing metrics as well as supplier performance. The dashboards provide a comprehensive timeline overview of your total spending, lead times, and supplier performance. These insights can assist you in making data-driven decisions, optimizing purchasing process, and strengthening supplier relationships.

Find insights on:

  • Purchase spending trends (over time)

  • Most purchased items

  • Supplier-product portfolio

  • Lead time based on suppliers and items

About Purchasing Insights

  • Data is based on all Purchase orders

  • Prices are in your base currency, excluding taxes.

  • The date range on all dashboards is a mixture of received orders based on Received date and all Open orders based on Expected date

  • Data is updated near real-time

Purchasing Insights tabs

The Purchasing insights page consists of two unique tabs with different unique purchasing information.

Purchasing > Overview tab

The overview tab allows you to track and analyze essential purchasing metrics.

Some key insights you can find:

  1. Purchase spending:
    Monitor the total spending on purchases across different time periods, such as monthly, quarterly, or annually. Identify spending trends and compare them to your budget or previous periods to ensure you stay on track.

  2. Lead Time Analysis:
    Analyze lead time metrics to understand how long it takes for suppliers to deliver goods after an order is created. Identify suppliers with consistently shorter lead times, as they can contribute to improved efficiency and faster order fulfillment.

  3. Purchase order (PO) Performance:
    Evaluate the performance of purchase orders by tracking metrics such as on-time delivery and accuracy. Identify patterns or discrepancies that may require attention, enabling you to improve the reliability and effectiveness of your procurement process.

  4. Vendor Performance Comparison:
    Compare and benchmark the performance of different vendors based on key metrics such as delivery time, quality, and responsiveness. This comparison helps you identify reliable and efficient suppliers, maintain strong partnerships, and minimize supply chain disruptions.

Purchasing > Supplier tab

The Supplier tab provides a comprehensive overview of supplier performance over time. By tracking supplier-related metrics, you can evaluate the effectiveness and reliability of suppliers.

What this dashboard can provide info on:

  1. Supplier Scorecards:
    Generate supplier scorecards to assess their performance based on predefined criteria such as quality, delivery, and responsiveness. Scorecards help you rank and evaluate suppliers objectively, enabling you to make informed decisions when selecting or negotiating with suppliers.

  2. Delivery Performance:
    Analyze the delivery performance of your suppliers by monitoring metrics like on-time delivery, lead time adherence, and delivery accuracy. Identify any recurring issues or delays that may impact your production schedule or customer satisfaction.

  3. Cost Analysis:
    Assess the cost-effectiveness of your suppliers by analyzing metrics such as unit price, total spending, and price variance. Identify opportunities to negotiate better pricing or explore alternative suppliers without compromising quality.

Using these insights, you can establish a proactive approach to managing your suppliers, optimize your purchasing decisions, and drive cost savings throughout your supply chain.

Create custom dashboards

For a more customized dashboard, export data from the insights pages through the download button on each element.

You can also use our integration with Easy Insight to access visual dashboards for manufacturing analysis and create your own reports, or use SyncHub to access Katana's data model and create custom reports with BI tools (eg. PowerBI, Tableau, Excel, etc.).

Tips and tricks

Katana Insights is a modern dashboarding tool with flexibility to filter, sort, and drill into data. This makes it easier to find the information you need quickly.

When accessing a report, you can filter the data by date, customer, product category, or product. You can also interact with charts and cross-filter the data by selecting a value on a chart. For example, you can select a specific time period on a line chart by dragging and selecting a date range.

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