Each Purchase Order has a Delivery status, which can be manually changed by the user. Statuses include "Not received" and "Received". Statuses trigger specific movements in stock and also help to monitor deliveries of items to your warehouse.


- Not received: When you create a Purchase Order and fill in the required information, the Purchase Order is saved with "Not received" status. This means that the relevant items have not yet arrived in your warehouse and are in "Expected" status.

- Partially received: To mark the Purchase Order as "Partially received", click on the Delivery status for the PO, select "Receive some...", then select the items to receive and click "Receive selected". This means that some of the items on the Purchase Order have been received and added to your stock, while other items on the same PO are still Expected from the supplier.

- Received: You should mark the Purchase Order as "Received" when all the items have arrived in your warehouse. After marking a Purchase Order as "Received", the items are added to "In stock" and the "Expected" quantity is decreased.

You can revert a "Received" Purchase Order by changing the status back to "Not received". The relevant items will be eliminated from "In Stock" and added back to "Expected" quantities in the "Inventory" list.

Read how to Receive a Purchase Order and Revert a Purchase Order.