Keep your inventory accurate and up to date by marking purchase orders (POs) as received in Katana. This action reflects the arrival of items into your warehouse and adjusts stock levels accordingly.
You can fully or partially receive items on a PO directly from the Buy screen or within a PO card.
Steps to receive a purchase order
Go to the Buy screen from the top menu.
Open an existing PO or create a new one.
In the PO card, locate the Delivery status in the upper-right corner.
Choose one of the following options:
Receive all — Mark all items in the PO as received.
Partially receive... — Mark only some items as received by editing quantities directly in the PO line items.
Inventory levels will automatically update once items are marked as received.
Tip: You can also scan a barcode to open or create a PO.
What happens to inventory?
Receiving a PO triggers the following stock movements:
In stock quantity increases based on the received amount.
Expected quantity decreases by the received amount.
These changes ensure your inventory reflects what's physically available.
Reverting a received PO
If a PO was marked as received by mistake or needs to be adjusted:
Open the PO card.
Use the Revert option to return the PO to an editable state and adjust receiving as needed.
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