Learn how to accurately receive outsourced purchase orders (OPOs) in Katana to keep your inventory and supply chain records up to date.
What is an outsourced purchase order?
An OPO in Katana is used when you subcontract part of your manufacturing to an external contractor. Once the outsourced items are delivered to your designated location, you’ll need to receive the OPO in Katana to reflect updated stock levels.
How to receive an OPO
You can receive an OPO either from the Buy screen or directly from the OPO card.
1. Navigate to the OPO
Go to Buy screen → Outsourcing tab.
Locate the relevant OPO, or use the search or barcode scanner to find it.
2. Change delivery status to "Received" or "Partially received"
You can mark the order as Received in one of two ways:
On the Buy screen, under the Outsourcing tab, change the Delivery status to Received or Partially received.
Or, open the OPO card and update the status in the top-right corner.
Once received, inventory levels are updated automatically.
Inventory changes after receiving an OPO
When an OPO is marked as Received, Katana performs the following stock movements:
In stock: Quantity of purchased items increases at the selected Ship to location.
Expected quantity: Quantity of purchased items decreases at the Ship to location.
Ingredients used:
In Stock and Committed quantities for ingredients used by the subcontractor decrease at the Track ingredients in location.
Customize the delivery location
You can send OPOs directly to a contractor’s location without routing them through your main warehouse.
To do this:
Update the Ship to location on the OPO before receiving the order.
Reverting a received OPO
Need to undo a received OPO? You can revert it.
Barcode tip
Quick access: Scan a barcode to open an OPO directly in Katana.
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