Basics of barcodes

Barcodes are often considered one of the best ways to track inventory movements

Dayvid Lorbiecke avatar
Written by Dayvid Lorbiecke
Updated over a week ago

Barcodes are often considered one of the best ways to track inventory movements, and with Katana it's easy to add barcode scanning into your processes.

Note: Barcode scanning is only available on Standard and higher plans.

Incorporating barcode scanning makes finding and identifying item variants and batch numbers less error-prone and more efficient.

If you have items or batch numbers without physical barcode labels and you want to use barcode scanning, you'll first need to print the barcode labels.

Barcode scanning supports the following workflows:

Enabling barcodes for items

Barcode functionality can be turned on by heading to Settings screen > Barcodes and switching the toggle button on for whichever barcode(s) you want to use.

Read more about enabling barcodes.

Barcodes for items and batches can either be generated automatically by Katana or entered manually.

Read more about generating barcodes.

Working with barcodes

Barcodes are presented via machine-readable symbols that when scanned allow Katana to find a matching item or batch number from that barcode.

In order to add a physical label with a barcode to an inventory item, a barcode with a selected barcode standard has to be printed.

In Katana, there are options to store multiple barcode numbers for each Item.
Learn more about the different types of barcodes.

Scanning barcodes

To begin scanning barcodes, a scanner needs to be connected to a device running the Katana app. In Katana, scanning mode needs to be active, or a barcode field or filter needs to be selected. Once you're ready, point the scanner at a barcode and pull the trigger to read the barcode number.

Read more about scanning barcodes.

Other important information regarding barcodes

  • Each internal barcode is associated with only a single item variant. Multiple items or variants cannot be included in the same barcode.

  • Each internal barcode number must be unique and not an SKU. There is a duplicate check for internal and batch barcodes built into Katana preventing repeated numbers from being saved.

  • Item barcodes are listed in the Items screen while in the Stock screen you can find batch barcodes under the Batches tab.

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