Keep your inventory and order records accurate by properly deleting outdated or incorrect purchase orders (POs) in Katana.
Before you start
Only users with the Delete purchase orders permission (including Owners) can delete POs.
Note: If your Katana account is integrated with accounting software (e.g., QuickBooks or Xero), you may need to first delete the bill in your accounting software before deleting the PO in Katana.
How to delete a single purchase order
Navigate to the Buy screen.
Locate the purchase order you want to delete and click on it to open the PO card.
Click the 3-dot menu in the top-right corner of the PO card.
Select Delete from the dropdown.
In the confirmation pop-up, click Yes to permanently delete the PO.
Caution: If the PO was marked as Received, deleting it will decrease the In stock quantity for the relevant materials in your inventory.
How to bulk delete purchase orders
To delete multiple purchase orders at once:
Go to the Buy screen.
Select the checkboxes next to the POs you want to delete.
Click the Trash icon at the top of the list.
Confirm deletion in the pop-up window.
What happens when you delete a PO?
Expected quantities in the Inventory tab are automatically updated.
Received materials are removed from stock if the PO has already been marked as Received.
Deleted POs cannot be restored — double-check before confirming.
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