Skip to main content

Purchase order (PO) delivery statuses

Track PO delivery statuses in Katana, from Not Received to Received, to manage inventory.

Dayvid Lorbiecke avatar
Written by Dayvid Lorbiecke
Updated today

Easily manage inventory in Katana by tracking the delivery status of your purchase orders.


What are PO delivery statuses?

Each purchase order (PO) in Katana has a Delivery status that helps you track which items have arrived and how they affect your inventory. Statuses range from Not received to Received, and updating these statuses ensures accurate stock levels.


PO delivery statuses explained

Screenshot highlighting the different delivery statuses for purchase orders

Not received

  • This is the default status when a PO is created.

  • It means none of the items have arrived at your warehouse yet.

  • All items remain in the Expected quantity column in your Inventory.


Partially received

  • Used when some items have arrived, but others are still pending.

  • To update:

    1. Click the Delivery status dropdown.

    2. Select Receive some...

    3. Choose the specific items and click Receive selected.

  • Received items are moved to In stock, while the rest stay as Expected.


Received

  • Select this when all items from the PO have been delivered to your warehouse.

  • All listed items are:

    • Moved from Expected to In stock

    • Counted as fully received in reports and inventory


Reverting a received PO

If you marked a PO as Received by mistake, you can revert it:

  • Change the status back to Not received.

  • Katana will:

    • Remove those items from In stock

    • Restore their quantities under Expected

This action affects your stock levels, so be sure to confirm before reverting.


Next steps


Your feedback is invaluable. Let us know your thoughts on this article or anything in Katana you'd like to see improved: [email protected]

Did this answer your question?