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Scanning from the Warehouse app

Use the scanning feature in the Warehouse app to streamline inventory management by quickly recording stock movements.

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Written by Kerdo Kullamäe

Easily manage inventory in Katana’s Warehouse App by scanning barcodes to record stock movements and improve accuracy.

Note: The Warehouse App is part of the Warehouse Management add-on. Pricing and plan details are available on our Pricing page.

What you can do with scanning

Scanning allows warehouse operators to:

  • Speed up picking and receiving

  • Ensure data accuracy

  • Eliminate manual entry

Supported scanning methods:

  • Infrared scanners (built-in or external)

  • Mobile device cameras

Scanning for Pick & Pack tasks

Operators can scan:

  • Registered product barcodes

  • Batch barcodes (if batch tracking is enabled)

Using an infrared scanner

  1. Open and start a Pick & Pack task.

  2. Scan the item's barcode using the scanner.

  3. The item is recognized, and a detailed view opens.

  4. (If required) Assign a batch number.

  5. Scan the barcode multiple times to increase quantity, or manually adjust.

  6. Continue to scan the next item.

Tip: Batch barcodes are required if batch tracking is enabled.

Using a mobile device camera

  1. Open and start the Pick & Pack task.

  2. Tap the camera icon to launch the scanner.

  3. Point your device at the item’s barcode.

  4. Once scanned, a detailed view of the item opens.

  5. (If applicable) Select a batch number.

  6. Confirm the quantity (manually or via repeat scans).

  7. Return to the item list and repeat for the next product.

Scanning for Receiving tasks

When receiving a purchase order, operators can scan anything on the delivery, in any order, without tapping a field first: item barcodes, supplier codes, GS1 labels, PO numbers, bin labels, batch and serial numbers. A code the app doesn't know can be linked as a supplier code or added as a new batch, serial number or bin.

A printable scanner commands sheet lets a hardware scanner press the app's buttons too.

Learn more about barcodes, GS1 labels and scanner commands when receiving.

Helpful tips

  • Batch assignment is mandatory for batch-tracked items.

  • Mixed barcode scanning is supported for receiving, with no need to follow a specific sequence.

  • Error scanning? Double-check barcode clarity and ensure the item is already registered in Katana.

Your feedback is invaluable. Let us know your thoughts on this article or anything in Katana you'd like to see improved: [email protected]

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