If you need physical barcode labels, Katana can generate the barcode labels as printable PDF pages or you can export the barcode numbers and use third-party tools to print your barcode labels.

How to print barcode labels in Katana

To best support your needs, we suggest you customize the barcode label template to your desired format, layout, and size. You can customize your barcode labels for different workflows.

Read more about customizing your templates.

Three ways to print barcode labels in Katana:

  1. Single order and want to print barcode labels for items in that order?
    You can use the print button on the order card view.

    You can find the print option available in the following views:

    • Purchase order card

    • Manufacturing order card

    • Sales order card

    • Item card

    • Stock Adjustment

    • Stock Transfer.

  2. Need to print barcode labels for selected items in your stock or bulk print barcode labels for multiple orders at once?
    You can use the bulk print option found in the bulk actions menu.

  3. Need to print barcode labels while receiving items on your purchase order? Select the "Print barcode labels" checkbox in the purchase order receive dialog. A PDF with barcode labels is created after clicking on the "Receive" button.

How many labels are created?

Each barcode label is created as a separate PDF page (every item variant or batch number is created as a separate barcode label).

On the purchase order, manufacturing order, sales order cards, as well as list view, the number of PDF pages created is dependent on the order line quantity:

  • Quantity to receive in the purchase order row will create a matching number of PDF pages

  • MO planned quantity in the manufacturing order will create a matching number of PDF pages

  • SO line item quantity in the sales order will create a matching number of PDF pages.

Exporting barcode numbers to a 3rd party

There are five different areas in Katana where you'll find an option to export barcode numbers to a .csv or .xlsx file:

  1. On the Inventory tab of the Stock screen, items that need a barcode label can be filtered and exported.

  2. On the Batches tab, batch barcodes can be exported with item names and batch expiry dates.

  3. On a Purchase order (PO) card there is an option to export all the items on that PO including batch numbers and expiry dates if applicable.

  4. When receiving items from a PO, the popup box that appears allows you to select a checkbox to export barcodes for the items received - including batch barcodes and expiry dates if applicable.

  5. In a Manufacturing order (MO) card there is an option to export barcodes for the product(s) including batch barcode and expiry date if applicable.

Label printing options

There are numerous options available on the market and most label printer software supports importing barcode numbers from CSV files and Excel spreadsheets.

Some examples:

  • Bartender - Widely used within a large variety of industries and known for flexibility and configuration options including API

  • Zebra Designer 3 - Dedicated to Zebra printers, but has a good reputation for its variety of label options

  • Avery print templates - a free tool, which has the most simple workflows and is mostly meant for use cases where barcode labels are printed with ordinary office printers on Avery stickers (widely available as office supplies)
    This is a good option to start using barcodes with and test workflows

All the barcode data exported from Katana and imported to a label printing software will show up on the sidebar as column names:

  • Item name

  • SKU

  • Supplier item code

  • Internal barcode

  • Batch barcode

  • Registered barcode

Column names can be dragged and dropped on a label template and defined, whether they should be presented as text/numbers or a barcode. Once saved a new template can be created for another purpose.

Few examples created with Avery print templates:

1. Simple example of a label created for inventory tracking of an item with the item name, SKU, and barcode

2. Another example of a label created for batch tracking

3. Example of a label that has item name and internal barcode, but batch/LOT number as a number

With saved templates, every time a new CSV file is imported, there is only a need to select the correct template and print it. All the labels will get the corresponding barcodes from the file exported from Katana.

The adhesive labels can be applied to an item and items are found by scanning.

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