If you have a large number of items in Katana but there are some that you're not actively using, archiving them is a great way to prevent them from being added to new orders without deleting them.

Although archiving prevents the item and its variants from being added to orders, it won't remove the item from any orders that already contain it or change the item's stock quantity.

Once archived, [ARCHIVED] will be added to the item's name and they will appear as crossed out on recipes and Done orders.

To archive an item, open an item or material card and click on the 3-dot menu. From this menu, choose Archive. Once archived, you'll be able to find the item from the Items screen > Archive tab.

Once an item has been archived, to unarchive it, open the item's card again, click the 3-dot menu, and choose Unarchive.

To archive in bulk, head to the Items screen and select the items you want to archive. Then click on the archive button in the top right.

To unarchive in bulk, click on the Items screen > Archive tab, select the items you want to unarchive and click the unarchive button in the top right.

If you need to find historical data for an archived item (or items), you can do so by heading to the Stock screen and changing the date back to a period before the item(s) were archived.

Archiving a product or material hides all the variants of that item from new orders, the only exception is if you're importing from an ecommerce integration. Katana imports all rows regardless if they're active or archived in Katana.

In addition, variants of archived items will be hidden variants from the Inventory, Batches, Plan, and Replenishment lists. The history of an archived item's movements will remain accessible from the item card by opening the Inventory intel.

Archived items can still be edited.

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